HIPAA Compliant Patient Forms on Your Website

We no longer offer the creation and hosting of HIPAA compliant patient intake forms. 

This is because it's far better to have digital forms that sync with your practice management software and are provided by a dedicated SAAS company. 

Additionally, this may be a service provided by an IT company or your practice management software directly. 

You can also create your own forms that you own and can edit. As a courtesy, directions for that are available here: 

How to Create HIPAA-Compliant Patient Forms for Your Website

If you’d like to have patients fill out forms online, it’s important to ensure all forms are HIPAA compliant to protect patient privacy and health information. Follow these steps to create secure online forms and share them with us to add to your website.


Step 1: Choose a HIPAA-Compliant Form Service

Below are three trusted, HIPAA-compliant form-building platforms:

  1. Jotform HIPAA – https://www.jotform.com/hipaa/

    • Easy drag-and-drop builder

    • Built-in HIPAA security and signed BAA

    • Integrates with Google Drive, Dropbox, and more

  2. FormDr – https://www.formdr.com/

    • Designed specifically for medical practices

    • Allows secure patient submissions and e-signatures

    • Includes templates for common dental and medical forms

  3. LuxSci SecureForm – https://luxsci.com/secureform/

    • Highly secure and customizable

    • Offers encryption and secure storage options

    • Ideal for practices requiring advanced data handling


Step 2: Build Your Forms

Create each form you’d like patients to fill out, such as:

  • New Patient Registration

  • Health History

  • HIPAA Acknowledgment

  • Financial Policy

  • Consent for Treatment


Make sure your form includes:
✅ Secure submission and storage
✅ Digital signature options
✅ Clearly labeled required fields
✅ A privacy statement or acknowledgment



Step 3: Test and Finalize Your Forms

Once built, submit a test entry to confirm everything works correctly. Double-check:

  • Form loads properly on all devices

  • Submissions go to your secure inbox or dashboard

  • You receive email notifications (if enabled securely)


Step 4: Share Your Form Links with Us


After finalizing your forms, simply send us the shareable links (URLs) for each form.
We’ll then embed or link them on your website. It never hurts to have your IT / HIPAA compliance professional test the forms for compliance. 



Additionally, the following SAAS companies offer HIPAA compliant forms for dentists: 

For Open Dental

Here are options that integrate with Open Dental.

  1. Open Dental Web Forms — built-into Open Dental: patients fill online forms, link to patient record. Open Dental Blog+3Open Dental+3Open Dental+3

  2. mConsent — online patient intake/consent forms, full integration with Open Dental. mConsent+1

  3. Flex Paperless‑Forms (Flex Dental Solutions) — claims “super-tight integration” into Open Dental with write-back. learn.flex.dental

  4. Yapi — online forms + patient communication tools that support Open Dental integration. Yapi+1

  5. Digital Intakes — HIPAA-compliant secure online forms for dental; although not all write-back details are specified. digitalintakes.com

  6. truForm — online dental forms & registration intake; integrates with dental PM software (check Open Dental support). PBHS

  7. Formstack for Healthcare — HIPAA-friendly forms platform (may require manual integration).

  8. IntakeQ — HIPAA-compliant forms/intake platform (check for Open Dental write-back).

  9. FormDr — though primarily noted for Dentrix Ascend, may support Open Dental via custom integration; verify. FormDr

  10. NexHealth Forms — digital forms platform with HIPAA compliance, check for Open Dental compatibility. nexhealth.com



For Dentrix

Here are solutions for Dentrix users (stand-alone forms/communications):

  1. Dentrix Forms Suite — native digital intake/forms built by Dentrix. Dentrix+1

  2. Dentrix “digitize patient intake” (via Henry Schein One) — built-in mobile forms with write-back. Dentrix+1

  3. OperaDDS Paperless Forms (Dentrix) — paperless intake forms for Dentrix, HIPAA-compliant. OperaDDS

  4. Send It Secure (for Dentrix) — HIPAA‐compliant secure email integration with Dentrix. Send It Secure

  5. mConsent (Dentrix) — supports Dentrix among other PMs. mConsent

  6. Digital Intakes (Dentrix) — general secure forms platform, check compatibility with Dentrix.

  7. Formstack for Healthcare (Dentrix) — universal HIPAA-form builder, check Dentrix write-back.

  8. IntakeQ (Dentrix) — online intake/consent forms; compatibility check.

  9. truForm (Dentrix) — secure online dental forms including for Dentrix environment. PBHS

  10. Yapi (Dentrix) — although broader, supports Dentrix integration for paperless forms. Yapi



For Eaglesoft


  • OperaDDS Paperless Forms (Eaglesoft) — custom online forms for Eaglesoft with chart write-back. OperaDDS

  • mConsent (Eaglesoft) — supports Eaglesoft as indicated in their messaging. mConsent

  • truForm (Eaglesoft) — includes sample forms for Eaglesoft and claims PMS integration. PBHS

  • Digital Intakes (Eaglesoft) — generic secure forms tool; check Eaglesoft write-back.

  • Formstack for Healthcare (Eaglesoft) — broad forms platform; check Eaglesoft compatibility.

  • IntakeQ (Eaglesoft) — intake/consent forms; verify Eaglesoft integration.

  • Yapi (Eaglesoft) — supports multiple dental PMs including Eaglesoft. Yapi

  • Flex Paperless‑Forms (Flex Dental Solutions) (Eaglesoft) — check if they support Eaglesoft in addition to Open Dental.

  • FormDr (Eaglesoft) — though more noted for other PMs, possibility of Eaglesoft support; verify.

  • NexHealth Forms (Eaglesoft) — digital forms platform; verify Eaglesoft write-back.

Specialty-Specific 

  • mConsent — they highlight support for “all approved forms … integrate with your EMR software (Open Dental, Dentrix or Eaglesoft)” and are used by dental new-patient and consent workflows. mConsent

  • OperaDDS Paperless Forms — although general dental, it emphasises “any form, anywhere, from any device” including custom medical histories and treatment plans; useful for specialty workflows. OperaDDS